In this Quality Management Plan example, you need to mention relevant government policy, legislation, and rules which can easily affect how records for the project must be kept. It also includes detail of any protocols which needed to apply for records management, and how registration of all official documents should be managed.
Relevant methodologies and guidelines may be used to assist. These include technical specifications or other specific criteria. In this Quality Management Plan example, you need to define when and how the outputs will be tested and reviewed and by whom.
This section of Project Quality Management Plan example includes a description of the approach to:. In this Sample Quality Management Plan, mention the process that should be used for changes which need to be approved. Any changes to output specifications need to be controlled through a change process which should include:.
Output acceptance includes acceptance of related ongoing management responsibilities and accountabilities. Download the above Quality Management Plan Template. Skip to content. What is Quality Management Plan? Tutorial with Example What is Volume Testing? For that, there should be a quality assurance function, which runs from start to the end of the project.
When it comes to the quality, not only the quality of the deliveries that matter the most. The processes or activities that produce deliverables should also adhere to certain quality guidelines as well.
As a principle, if the processes and activities that produce the deliverables do not adhere to their own quality standards process quality standards , then there is a high probability that deliverables not meeting the delivery quality standards. To address all the quality requirements, standards and quality assurance mechanisms in a project, a document called 'project quality plan' is developed by the project team.
This plan acts as the quality bible for the project and all the stakeholders of the project should adhere to the project quality plan. Depending on the nature of the industry and the nature of the project, the components or the areas addressed by a quality plan may vary. However, there are some components that can be found in any type of quality plan. This describes how the management is responsible for achieving the project quality.
Since management is the controlling and monitoring function for the project, project quality is mainly a management responsibility. Documents are the main method of communication in project management. Documents are used for communication between the team members, project management, senior management and the client. Therefore, the project quality plan should describe a way to manage and control the documents used in the project.
Usually, there can be a common documentation repository with controlled access in order to store and retrieve the documents. The correct requirements to be implemented are listed here. This is an abstraction of the requirements sign-off document. Having requirements noted in the project quality plan helps the quality assurance team to correctly validate them. This way, quality assurance function knows what exactly to test and what exactly to leave out from the scope.
Testing the requirements that are not in the scope may be a waste for the service provider. This specifies the controls and procedures used for the design phase of the project. We may receive compensation from partners and advertisers whose products appear here. Compensation may impact where products are placed on our site, but editorial opinions, scores, and reviews are independent from, and never influenced by, any advertiser or partner. This is why project quality management is such an important part of project management.
The project quality plan is a key element of the quality management process, instrumental in ensuring the quality and success of a project. A project quality plan is a component of the project management plan and outlines the required tools, tasks, and processes the project team must use and execute to achieve quality expectations. A project quality plan is sometimes called a quality assurance plan, quality management plan, quality control plan, or project quality management plan.
No matter how your team or organization refers to it, the bottom line is it must achieve two main goals:. All this information is documented in the project quality plan, which will then be shared with everyone involved for approval. Quality control is part of the much larger quality assurance umbrella and focuses on inspection techniques and operational activities implemented during project execution to satisfy project quality expectations.
It ensures deliverables are of the highest quality and follow established standards. The quality plan will differ from project to project, but the steps for creating one are generally as follows:.
The project team must understand what quality means for the project, especially since the word can mean different things to different people. When everyone knows who does what and when, you avoid quality management activities going unassigned or being duplicated unnecessarily.
Clarifying team member responsibilities out of the gate is so important in project management that risk management plans often include accounting for the possibility of certain people being unavailable for specific tasks at certain times — and then making backup plans so other people are available to pick up the slack if necessary.
The acceptance criteria are the conditions against which deliverables are measured to determine whether they satisfy the requirements defined by the customer, end users, subject experts, and regulatory bodies, among other stakeholders.
These criteria are necessary for quality monitoring and control. A quality plan is project-specific, as opposed to a generic checklist, and the quality plan documentation typically contains the following information:.
Some of the above information will be available elsewhere. For example, team roles and responsibilities, including the requirements for each role, will already be outlined in the resource management plan.
Where possible, it may be best to reference the document rather than duplicate the information. Getting the project team, client, or senior management to sign off on the quality plan is vital to keeping everyone on the same page.
Because the plan will be referenced throughout the project, once approved, it has to be readily available. A good project management software tool provides enough storage space for uploading and sharing files and managing and controlling documents that can be accessed on demand using any device.
Also, related project documents may have to be updated once your quality plan has been finalized. Examples of such documents are the responsibility assignment or RACI matrix , stakeholder register, and the work breakdown structure.
Quality is one of several project constraints project managers must be mindful of. You can do everything else right, but if you fail to give quality the attention it deserves, the project will fail. A project quality plan gives your projects a fair shot at success.
The template includes a layout with all the sections you need for a stellar proposal, including descriptions and what information to include in each section. It also comes with a pre-built table of contents! Easily save this file to your computer or print it using the link below. You will also receive an email with your download. The Motley Fool has a Disclosure Policy. While not the cheapest option, it's worth paying more for this tool's functionality and painless onboarding process.
Heralding from a well-known brand name, Microsoft Project is a complex project management tool. After the learning curve, PMs can do almost anything — as long as they live in the Microsoft ecosystem. Score is the rare blend of a corporate-minded project management tool in an intuitive form.
This software comes at a hefty price tag but comes with a tons of features and functionality. Asana is a unique project management software that prioritizes both team and project manager. The platform is easy-to-use and motivates all team members to manage their projects to their own benefit. Project management software helps companies improve collaboration, manage resources and budgets, schedule, forecast, document and track all of their short- and long-term collaborative projects.
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